Privacy Policy

1. General

1.1.      This is the privacy policy of the XR4ALL web portal. XR4ALL, represented here by Image&3D Europe ASBL,  has received funding from the European Union’s Horizon 2020 Research and innovation Programme under Grant Agreement N°825545.

Image&3D Europe acts as the controller with regard to the processing of your personal data, which it can obtain (i) directly from you, or (ii) indirectly through online and offline research or through third parties, such as subcontractors, partners or contracting parties.

1.2.      Image&3D Europe can at any moment modify this privacy policy. Consult it therefore regularly.

2. Legal framework

2.1.      This privacy policy is subject to privacy legislation, a.o. (i) the Belgian Data Protection Act of 8th December 1992 on the protection of privacy in relation to the processing of personal data (as amended) (the “Privacy Act”), and/or (ii) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”) (together or separate “Privacy Legislation”).

3. Purpose

3.1.      Image&3D Europe can process the personal data in accordance with the Privacy Legislation and this privacy policy, in order to achieve the purpose and exercise the activities for which it has been established.

3.2.      The purposes and activities of Image&3D Europe/XR4ALL are, i.a.,

  • Interact with peers and major players in the EU XR tech scene through a dedicated forum and events; find out about cutting edge EU XR research through reports, industry mappings, interviews and webinars,
  • focusing on promoting the XR Technologies and best practices ,
  • collecting, hosting, providing and publishing up-to-date, reliable information on XR Technologies and maintaining a comprehensive source of information on international professionals and researchers, their activities and concerns, and their meetings activities (Image&3D Europe collects personal data e.g. name, professional contact details and functions to appear in its yearbooks, biographies etc.),
  • providing direct marketing regarding its activities such as updates, newsletters, direct marketing info brochures, emails, event invitations, marketing materials, information regarding the organizations mentioned in the XR4ALL’s member database and other information that may be useful to you,
  • informing third parties (subcontractors, partners and contracting parties) in this respect,
  • creating a member database and collecting information in this respect
  • prospecting new members.

4. Legal basis and applicability

4.1.      The legal basis for the processing of personal data is: (i) your free, specific, informed and unambiguous consent to Image&3D Europe, its partners or contracting parties to process your personal data. You can give your consent by any means, such as, but not limited to telephone, mail, email and an online or offline consent form; and/ or (ii) the agreement or membership you have entered into the XR4ALL web portal regarding one of its activities set out in article 3.

4.2.      This privacy policy is not necessarily applicable to services, activities or products of third parties to which can be referred and on which a different privacy policy might apply.

5. Personal data

5.1.      The personal data on the XR4ALL web portal can process are, i.a.: first name, name, address, email, company, nationality, function, biography, domains of interest.

5.2.      With agreeing to this privacy policy, you guarantee that the personal data you have provided, are complete and correct.

6. Use, collection, process, record and transfer of personal date

6.1.      Providing your personal data to Image&3D Europe and/or entering into a membership with the XR4ALL web portal, implies that you:

  • declare that you are fully informed about this privacy policy and that you fully accept this privacy policy without any reservation; and/or
  • give your free, specific, informed and unambiguous consent to Image&3D Europe to process or have processed your personal data in accordance with this privacy policy and the Privacy Legislation.

6.2.      As a consequence, you expressly grant Image&3D Europe permission to use your personal data to:

  • accomplish the Purpose set out under article 3.1;
  • comply with applicable legislation;
  • transfer this to subcontractors, partners and/or contracting parties for the execution of the foregoing points.

6.3.      Image&3D Europe guarantees it does not transfer your personal data to third parties, with exception to subcontractors, partners or contracting parties for the achievement of the Purpose or the execution of the XR4ALL’s activities. In this context, Image&3D Europe is not responsible for the further processing of the personal data by these subcontractors, partners or contracting parties.

6.4.      The XR4ALL stores the personal data for as long as is necessary to achieve the Purpose or exercise its activities.

7. Your rights

7.1.      The Privacy Legislation provides you with a number of rights in relation to your personal data. You have the right, free of charge, to:

  • accomplish the Purpose set out under article 3.1;
  • have access to and receive a copy of your personal data;
  • have your personal data corrected in case errors would occur;
  • have your personal data erased;
  • have the processing of your personal data restricted;
  • have your personal data transferred to a third party;
  • object against the processing of your personal data, in particular the processing in light of direct marketing purposes;
  • withdraw your consent pursuant to which Image&3D Europe is allowed to process your personal data;
  • lodge a complaint with the Commission for the Protection of Privacy (“Privacy Commission”) if you are of the opinion that the processing of your personal data breaches the Privacy Legislation.

7.2.      In case you want to exercise the above rights, and provided you prove your identity, you can send a written, dated and signed request by mail to XR4ALL Secretariat, c/o Image&3D Europe, Rue Paradis 78, 4000 Liège Belgium or by email to

8. Security

8.1.      Image&3D Europe commits to take all reasonable measures to its best ability to safeguard the protection of the personal data you provided through technical safety measures and an appropriate safety policy for its employees. Your personal data is stored on Image&3D Europe server. You acknowledge and accept that the transfer and storage of personal data is never without risk and thus consequently, the damage that you may suffer from the unlawful use of your personal data by third parties can never be collected from Image&3D Europe.


9.1.      Image&3D Europe cannot be held liable: (i) in circumstances of force majeure and/or (ii) for any indirect or consequential damage. In any event, Image&3D Europe’s liability cannot exceed 10,000 euros (ten thousand euro) for any breach regarding this privacy policy.

10. Severability

10.1.    If any provision in this privacy policy is deemed to be unlawful or unenforceable, that provision shall be amended by Image&3D Europe and yourself insofar as necessary in order to make it lawful or enforceable, while retaining the meaning of Image&3D Europe and yourself with respect to that provision as much as possible.

11. Applicable law and competent court

11.1.    You agree that all disputes between you and Image&3D Europe regarding personal data and privacy issues, are exclusively subject to Belgian law, excluding any conflict of law principles.

11.2.    Every dispute regarding personal data and privacy issues belongs to the exclusive jurisdiction of the French speaking courts of Brussels, Belgium, excluding any other court.